Videoconference Reservation Form


Location: 74 Evergreen Drive, Portland, ME 04103
Tel: 207.775.1671

Outside Videographers are not permitted in this facility. HAV has certified Legal Videographers available upon request.


Set-up Fee (Includes Test Call):  $25/hour
Conference Room Only (Without VC), M-F 8am-5pm:  $50/hour
Room Charge: Standard Hours (M-F 8am-5pm):  $200/hour
Room Charge: After Hours (M-F 6am-8am & 5pm-9pm):  $250/hour
Room Charge: Late Night, Weekends & Holidays  $300/hour
Special Needs 
Legal Videographer & Digital Video Camera Equipment - Normal Business Hours - 2 Hour Minimum:  $150/hour
Wireless Broadband:  N/C
DVD Player:  N/C
If yes, please give them our IP number:
IP (Tandberg Edge)
IP (Tandberg C40)
If yes, please provide outgoing IP number below.
(Far End IP)


  • The time scheduled will be the time charged.
  • The room is billed in 15 minute increments thereafter.
  • There is a one hour minimum 8am-5pm Monday-Friday.
  • There is a two hour minimum 6am-8am & 5pm-9pm Monday-Friday
  • There is a two hour minimum for Late Night, Weekends and Holidays.
  • Cancellations within 24 hours of conference will be charged the full amount of conference.
  • Cancellations with more than 24 hours notice will be charged set up fee only.

All on-line requests must be submitted at least 48 hours prior to requested time period.

Headlight AV is not responsible for the quality of an IP connection.

Thank you for your videoconference reservation request.  We will contact you shortly with a confirmation.

If you have not been contacted within one business day, please call 207-775-1671 for assistance.